EXIM clearance with Compulsory Compliance Requirements (CCR)
Export-Import Clearance
Customs Compliance is a structured legal obligation under the Customs Law and other Allied Acts; wherein the importer / exporter produces required documents to the authorities for the smooth clearance of the goods. Absence of even one requirement may lead to penalties, cargo delays or even seizure of goods.
This page sets out what PORTMATRIX prepares, files and coordinates for a shipment. For our role as an agent for importers and exporters under the customs regulations, see Licensed Customs Broker.
How PORTMATRIX helps
We ensure proper documentary compliance for hassle free clearance of the cargo.
At a glance
Prepare and file
Bill of Entry, Shipping Bill / Bill of Export, invoice, packing list, bill of lading / airway bill, authorisations and certificates, GST / IEC paperwork.
Coordinate with Customs
Declarations, queries, inspections / examinations and clearance for cargo release.
Help calculate duties and taxes
HS Code classification and the duties, cess, surcharge and taxes listed below.
Advise on schemes
Duty savings schemes, FTAs, export incentives, customs audits and disputes.
What we prepare, file and coordinate
Customs Documentation
We prepare and file:
- Bill of Entry for Home Consumption or Warehousing (for Imports)
- Shipping Bill / Bill of Export (for Exports)
- Invoice, Packing List, Bill of Lading / Airway Bill
- Import Export Authorisations and Certificates
- GST / IEC related paperwork
Customs Clearance
We coordinate with the Customs Authorities to:
- Submit declarations electronically
- Respond to customs queries
- Arrange inspections / examinations
- Obtain clearance for smooth cargo release
Duty & Tax Calculation
We help to calculate:
Classification
- Correct HS Code Classification
Duties and levies
- Basic Customs Duty (BCD)
- Additional Customs Duty / Special Additional Customs Duty (for manufactured goods)
- IGST / GST Compensation Cess
- Preferential Duty / Duty under Trade Agreements
- Export Duty
- Safeguard Duty
- Countervailing duty on subsidized articles
- Anti-Dumping Duty (ADD)
- Social Welfare Surcharge (SWS)
- Agricultural Infrastructure Development Cess (AIDC)
- Other applicable taxes
Compliance & Regulations
We ensure your shipments to comply with the provisions of:
- The Customs Act / The Customs Tariff Act
- FTDRA / FTRR / FTP / HBP Compliances
- RBI / FEMA Regulations
- FSSAI, BIS, CDSCO, Plant Quarantine, etc. (depending on the product type)
Port & Cargo Coordination
We coordinate with:
- Shipping Lines / Airlines
- Port Authorities
- Container Freight Stations (CFS)
- Inland Container Depots (ICD)
- Logistics providers
Cargo Delivery Support
After Customs Clearance, we help to arrange:
- Container movement
- Last-mile transportation
- Warehousing
- Delivery Order
Advisory Services
We also advise on:
- Duty Savings Schemes
- Free Trade Agreements (FTA)
- MOOWR / EPCG / Advance Authorization
- EOU / SEZ / EHTP / STP / BTP
- Export Incentives
- Customs Audits and Disputes
AI illustration · Machinery inspection and document review
Our Export Workflow Process
Pre-shipment
- Collection of Export Documents (Invoice, Packing List, PO, LUT/Bond, etc.)
- HS Code Classification & Compliance Check
- Shipping Bill Preparation in ICEGATE
- Customs Duty / Scheme Verification (Duty Drawback, RoDTEP, RoSCTL, EPCG, Advance Authorization, etc.)
Shipment
- Cargo stuffing
- Transportation to CFS or ICD / Port or Airport
- Customs Assessment / Examination
- LEO (Let Export Order) approval
- Container Loading / Airline Handover
- Bill of Lading / Airway Bill generation
- Vessel departure / Flight departure procedures
Post-shipment
- Guidance in submission of export documents to the bank
- Export Incentive / Compliance follow-up
- Payment follow-ups
- Proof of export & record maintenance
Frequently asked questions
- What happens if a customs compliance requirement is missing?
- Customs compliance is a structured legal obligation under the Customs Law and other Allied Acts. Absence of even one requirement may lead to penalties, cargo delays or even seizure of goods.
- Which documents does PORTMATRIX prepare and file?
- Bill of Entry for Home Consumption or Warehousing (for imports), Shipping Bill / Bill of Export (for exports), invoice, packing list, bill of lading / airway bill, import export authorisations and certificates, and GST / IEC related paperwork.
- Which duties and taxes does PORTMATRIX help calculate?
- Beyond the correct HS Code classification, PORTMATRIX helps to calculate Basic Customs Duty, Additional Customs Duty / Special Additional Customs Duty (for manufactured goods), IGST / GST Compensation Cess, preferential duty or duty under trade agreements, export duty, safeguard duty, countervailing duty on subsidized articles, Anti-Dumping Duty, Social Welfare Surcharge, Agricultural Infrastructure Development Cess and other applicable taxes.
- What are the steps when importing machinery from China into Chennai Port?
- PORTMATRIX receives the shipping documents from the importer, files the Bill of Entry in ICEGATE, calculates customs duties, coordinates Customs inspection, advises the importer on payment of duty, gets the cargo released and arranges transport to the importer's warehouse.
- What does the export workflow cover?
- It runs from collecting export documents, HS Code classification and shipping bill preparation, through cargo stuffing, customs assessment, Let Export Order approval and loading, to guidance on submitting export documents to the bank, export incentive follow-up, payment follow-ups, proof of export and record maintenance.