PortMatrix

MSME Export Handholding

Pre Shipment Procedures

Phase 4 of 6 in PORTMATRIX's MSME Export Handholding — 7 steps, from Non Tariff Barriers – SPS & TBT Compliance to Marine Insurance.

PORTMATRIX branded illustration of an adviser reviewing a pre-shipment checklist with an exporter beside packed cargo

The 7 steps of pre shipment procedures

Compliance and inspection

  1. Non Tariff Barriers – SPS & TBT Compliance

    Ensure the product meets the importing country's Sanitary & Phytosanitary (SPS) and Technical Barriers to Trade (TBT) standards, certifications, testing, labelling, and technical regulations.

  2. Pre-shipment Inspection Formalities

    Complete the required inspection, testing, quality verification, and certification of goods before shipment to meet buyer and importing-country requirements.

Production and packing

  1. Manufacture / Production / Procurement of Goods

    Manufacture or procure export-quality goods according to the buyer's specifications, required standards, agreed quantity, quality, and delivery schedule.

  2. Labelling, Packaging, Packing and Marking

    Ensure goods are properly labelled, packaged, packed, and marked as per buyer specifications, product standards, transport requirements, and importing-country regulations.

Risk and logistics

  1. Forex Fluctuation Mitigation

    Manage currency exchange-rate risks through appropriate pricing, hedging, forward contracts, and suitable payment terms to protect export margins and cash flows.

  2. Logistical Knowhow

    Plan and manage transportation, freight forwarding, customs clearance, documentation, warehousing, and delivery to ensure timely and cost-effective movement of export goods.

  3. Marine Insurance

    Protect export goods against risks such as loss, damage, theft, and transit-related incidents during transportation from the exporter to the destination.

    Related: MSME Insurance Package

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